How to Choose the Right Applicant Tracking System

Choosing the right applicant tracking system (ATS) is crucial because it can significantly streamline the hiring process by automating tasks, improving candidate tracking, providing valuable insights and ultimately allowing to find ideal candidates more efficiently, saving time and resources while enhancing the overall candidate experience.

An applicant tracking system is necessary for increased efficiency, improved candidate experience, data-driven insights and better compliance with labour laws. So, here is the question ” How to find the right ATS for the business?” This guide is made to clear all your doubts.

Take a look at the following tips to choose the right applicant tracking system (ATS):

Keep Business Needs In Top Priority

The first and most important tip is to understand business needs. Your business needs are the reason you are looking for the software so make these needs a priority. Stick to the priorities and set goals that will help you avoid choosing the wrong system. Write down the goals of the company you want to achieve with the ATS and review them with the project manager or team before the demo.

Think About The Department Who Will Use It

An ATS will be of use to HR team members, recruiters and hiring managers at your company. A cloud-based system ensures that everyone has access to up-to-date information at any time they want. From updating job postings to tracking down candidate data, minimise errors and speed up your processes with an applicant tracking system (ATS).

Your HR department must be comfortable with the software and get a demo session to understand the features and functionalities of the system. Include employees in different roles who will use the ATS in the search.

Get A Demo

Your employees and candidates must be comfortable with the new system introduced in the organisation. A poor experience can lead to issues like dissatisfaction among teams and a mess in creating data. Tes the application process, text message applications and sending offer letters. Look for an applicant tracking system with AI-powered recruiting assistance, including HR chatbots that can schedule interviews and content creation tools that enable fast and personalised communication.

Check For Features

When getting an applicant tracking system (ATS), check key features including, candidate sourcing and filtering capabilities, automated communication, customisable workflows, detailed reporting and analytics, career page customisation, collaboration tools, mobile responsiveness, integration with other HR systems, and a user-friendly interface. These features are designed to streamline the recruitment process by efficiently managing applications and candidate data.

Here are some of the key features to check:

Candidate Screening

The applicant tracking system must be able to filter candidates based on relevant keywords from the job description within their resumes and cover letters. It must also be able to sort candidates based on years of experience.

Job Posting And Distribution

Posting open positions across various job boards will become easy and there will be options to share job postings on social media platforms.

Candidate Communication

ATS will help send personalised emails to candidates at different stages of the hiring process.

It can ensure compliance with laws and sync candidates' data with your existing HR system. User-friendly system allows access on mobile devices making it easy to work from anywhere.

Get Feedback

Getting feedback while selecting an ATS for the company is important because it allows one to understand whether the system will align with the company’s specific needs, improve the candidate experience, identify potential issues and optimise the hiring process.

Post-application surveys, interview feedback loops and focus groups will help you collect the feedback. Send surveys to candidates at different stages of the application process. This will help gather feedback on their experience.

Consider Future Software Needs

Business requirements can evolve, and you must choose a system that can adapt to changing hiring practices, technological advancements, and potential growth. Ensure it remains efficient and effective in the long run, this includes factors such as scalability, integration capabilities with other systems, AI-driven features, and the ability to adapt new recruitment strategies.

Candidate experience, data analytics, reporting, compliance with evolving laws and integration with other systems is necessary. Check for all these while getting an applicant tracking system for your business.

Conclusion

The applicant tracking system is beneficial for any business, no matter the size, in many ways.  It can streamline the hiring process by automating tasks, improving candidate tracking, providing valuable insights and allowing companies to get ideal candidates more efficiently, saving time and resources while enhancing the overall candidate experience. Get the top HR software for better candidate experience and streamline the working.